Exhibitions Coordinator

The Clark is pleased to accept applications for an exciting opportunity to support the Director of Collections and Exhibitions and the Assistant Exhibitions and Collections Manager in the management of Clark exhibition programs. The Exhibitions Coordinator coordinates exhibition project development timelines, monitoring work for completion; develops and maintains exhibition project descriptions for all projects; coordinates meetings, takes meeting notes and circulates them; coordinates information on projects required by multiple departments (such as Public Programs and Advancement) and disseminates exhibition information to appropriate staff.
Essential functions of the role include:
- Analysis of current processes for coordinating planning and information sharing on Clark exhibitions and proposing improvements to make the process more efficient and effective
- Maintaining and updating the Clark’s master exhibition schedule, as well as the exhibition-related entries on the institutional Master Calendar (currently via TeamUp)
- Maintaining a comprehensive timeline that shows major workflows for all exhibition projects in the same calendar or document and working with other departments such as Publications and Communications to incorporate key dates from those areas
- Developing and maintaining basic exhibition project descriptions for each project, including key information such as dates, locations, scope, key contacts, organizational partners or venues, signature images, curatorial project precis, and credit lines, noting which aspects of the project are firm and which are tentative
- Acting as the main point of contact for information sharing on exhibitions with departments throughout the Institute, promoting timely and accurate dissemination of information for a variety of functions
- Completing and archiving the description at end of exhibition, including listing of related public programs, final attendance, and other key information
A bachelor’s degree and a minimum of four years administrative support/related work experience is required. Knowledge of Microsoft Office Suite is essential. Salary is commensurate with experience and includes an excellent benefits package.
Individuals interested in applying should submit a cover letter, salary requirements, resume, and the names of three references via email to HumanResources@clarkart.edu. The Clark is an equal opportunity employer.